NonProfit organizations are challenged by their donors
to properly steward their gifts. This is not always a
simple mission to execute:
- The donor sent a gift using one of
the nonprofits Reply Devices
- The donor sent a letter with the
- The donor sent a gift in an
- The donor only sent a Reply Device
Before the donor's gift can even be accepted, the donor
has quadrupled the nonprofits work. One task remains
clear: your donor's gift needs to be handled in a timely
manner and this is how a Cheque 21 Solution can help you
better Steward Your Resources. Each and every Cheque 21
System brings together product and partner components to
make your mission simpler to execute.
Your donor sends a gift to your nonprofit organization.
These gifts are received in the mail room, by Gift
Receipting or Gift Processing, by Fundraising, by Major
Gifts, and, sometimes directly by your Executive
Director. When everyone is handling these gifts, then
gift acceptance can take 2 or 3 days or even a week or
more. Shortening gift acceptance can be accomplished by
routing gifts onto a common path:
Once on this common path, gifts are
opened and sorted into Like-Types:
The common path is split to make the process simpler and
easier to execute. The image scanners are different, the
results are the same:
- Images are captured
- Check/Cheque MICR and Amount can
- Reply Device OCR and Machine Print
can be recognized
- VisuallyVerify and Key-from-image
- Achieve Data Excellence.
Data Excellence is not a luxury, your nonprofit
can't afford to incorrectly post a gift because the
penalty for failure is usually losing the donor for
life. If it costs $25, $50 or more to acquire a
donor, the price of failure is very steep indeed.
Instead, you need to accurately post
deposits, and, data/images into Fundraising and
donor tracking systems. The SplitPath Process
enables 2500M and Check/Cheque Depositing:
After achieving Data Excellence, Donor and Gift Data
along with their captured images are posted through
2500M into Fundraising and donor tracking systems.
Only data or data with images are posted by 2500M
into each system. Electronic Storage keeps Donor and
Gift Data along with their images for retrieval,
printing or emailing.
Check / Cheque Depositing can be electronically
submitted using US Check 21 or Accounts Receivable
Check ("ARC") conversion rules, or, upcoming
Canadian Cheque 21 rules. Electronic deposit
submission mostly bypasses having to every go to
your bank again to make a check/cheque deposit.